DISASTER ACTION TEAM, SALVAGE PROCEDURES
An outline of the general procedures
to be followed by the Disaster Action Team during an emergency situation
was given in the section entitled Disaster Action
Team, General Procedures. The present section will consider salvage
procedures to be carried out by the Disaster Action Team following the
procedures which follow are offered only as an outline and should be supplemented
by a consideration of the
more comprehensive and detailed sources in the field, and by practical consideration
of the specific condition being dealt with.
The Disaster Action Team, headed by the Team Leader, is responsible for coordinating
all salvage procedures in the aftermath of an emergency situation.
BASIC SALVAGE PROCEDURE. In order to formulate and conduct an efficient
salvage operation, the Disaster Action Team should consider the following general
Appraise the damage, giving special attention to such
matters as the extent and nature of the damage, the quantity of material
affected, the conditions under which salvage operations will have to be
conducted, and recovery needs. In appraising the damage, keep calm and
proceed into the disaster area with caution. If in doubt about the safety
of conditions, contact Facilities Management and have them check the situation
Stabilize and control conditions within the disaster
area in order to prevent further damage. For example, in the event of water
damage, remove all standing water, have environmental controls adjusted
to reduce temperature and humidity and increase air circulation.
Formulate a recovery plan, consulting with involved
and concerned individuals in the Library, College and University, and seek
the advice of experts when necessary. The objective of this plan is
to salvage the maximum number of volumes in a manner that will minimize
the cost of restoration required. (See Recovery
Plan Guidelines below for further details).
Assemble necessary supplies and equipment for the
salvage operation and make arrangements for any services or outside facilities
that may be needed. On-campus assistance and advice can be obtained by
calling Facilities Management (621-3000) and Risk Management (621-1590).
Assemble and train the necessary salvage team and
arrange for their physical well being while involved in the recovery effort.
When volunteer help is needed to assist in salvage operations, consult
the current listing of student assistants working in the Law Library, and
contact the College of Law administrative office for faculty, staff and
RECOVERY PLAN GUIDELINES. In order to formulate the most efficient recovery
plan for the conditions encountered, these general guidelines should be followed:
Carefully document all actions taken during salvage
Written records should be supported with photographic documentation whenever
Avoid hasty decisions even though time may be of the
essence and confusion may reign. Seek advice of experts familiar with the disaster
conditions. Consult Emergency/Salvage
Services sources for such assistance. Develop a plan
people or taking large-scale action.
Encourage the Library administration to make an early decision
on whether conditions warrant closing of the Library during recovery, or
if salvage efforts can be conducted while regular Library operations continue.
Establish a command post in a central location from
which salvage operations can be directed, supplies and team workers can
be assembled, and contacts with emergency authorities, resource services,
media, etc. can be maintained.
In consultation with College administration, the Team Leader should
ensure that appropriate responsibilities for vital duties are assigned, such
In charge of all incoming and outgoing calls involving
such matters as assembly of supplies and workers, and requests for services.
In charge of communications with the media as authorized
by the Library, College, and/or University administration. Assigning one
individual to this duty will avoid conflicts and contradictions in reporting
recovery activities. This duty may be assigned to the Communications Coordinator.
In charge of documenting
all assessments made and actions
taken during the recovery effort, keeping
accurate and complete records of all materials that may have to be removed from
photographic documentation, and recording
sources of all services and assistance received during the salvage operation
expressions of appreciation.
In charge of the
training and supervision of all recovery crews, identifying problems in the
salvage plan once the effort is underway, such as logistical bottlenecks, impractical
operations, problems with staff, etc, and ensuring the well being of work crews
by scheduling frequent rest breaks and providing food and drinks.
Establish security measures whether the salvage operation
is to be conducted with the Library open or closed. Access to the disaster
area should be restricted. Special access control measures may need to
be instituted even if the Library remains open, not only to prevent theft
and further damage to materials, but also to prevent salvage operations
from being disrupted.
Choose an adequate work area, dependent upon conditions,
that will provide sufficient space for salvage operations, as a
treatment area, an assembly point for the removal of materials, or other
purposes. The area should also be one which provides for the safety of
the salvage workers involved.
Do no restoration at the disaster site. This should
be done under controlled conditions, in the proper facilities, with the
advice of a conservator.
POST-DISASTER REPORT. An essential component of salvage procedures is a written
report to be prepared when the recovery effort has been completed. This report
should summarize the emergency situation and all actions taken during the salvage
operation. It should emphasize "what went right" and "what went wrong." Once
assessment has been made, the Disaster Preparedness Manual should
be amended to reflect the necessary improvements identified during the recovery
Should it be necessary, remove damaged materials according
to established priorities, (unless conditions dictate otherwise), and
maintain accurate records of the
INSURANCE COVERAGE for the Library collections and equipment is carried
by the State of Arizona and is mandated by Arizona
Revised Statutes 41-621 et
seq. The state program utilizes a mix of self-insurance and excess
commercial insurance coverage to address the state's property, liability,
and workers' compensation exposures. University Risk Management & Safety
coordinates these insurance programs. Under the property insurance provisions,
coverage includes all University land and buildings, equipment, vehicles,
and collections from losses such as fire, theft, flood, vandalism, etc. All
claims for loss involving University property must be forwarded to Risk Management & Safety
for processing. Claim documentation is reviewed for completeness and forwarded
to State Risk Management for adjusting. Questions about insurance coverage,
forms, and coverage exclusions should be directed to Risk Management & Safety
If on-site emergency supplies were expended during the salvage operation, the
Disaster Action Team should ensure that these are replaced.
Written expressions of appreciation should be made to those who provided time
and effort, supplies, services, or expertise to the salvage operation.
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